Exhibitor FAQs

Feb. 22 – 24, 2024, at McCormick Place West, 2301 S. Indiana Ave., Chicago

• Thursday, Feb. 22: 9 a.m. – 5:30 p.m.
• Friday, Feb. 23: 9 a.m. – 5:30 p.m.
• Saturday, Feb. 24: 9 a.m. – 3 p.m.

• Standard/Inline: $4,300
• Corner: $4,800
• Aisle Space: $4,300
• Meeting Rooms: $4,000
• Turnkey Kiosk: $2,600

Submit the application for exhibit space along with a non-refundable deposit of $1,000 per booth space/meeting room requested. You can apply online through the digital application link found here. The digital application only accepts credit card payments. If wanting to pay by company check or wire transfer, please download a PDF copy of the application. An application is not considered as received until the deposit has been received by CDS.

Booth space is assigned by seniority (the number of continuous years a company exhibits at the Midwinter Meeting).

Round One of booth assignments will begin the week of June 5, 2023. Subsequent applications will be assigned on a first-come basis as space permits.

Full booth payment is due Aug. 15, 2023. Subsequent applications require full booth payment at the time of application.

• Set-up is Monday, Feb. 19 through Wednesday, Feb. 21.
• Tear-down begins at 3 p.m. on Saturday, Feb. 24 and continues through 10 a.m. on Monday, Feb. 26.

All cancellations must be made in writing. Cancellations occurring on or before Aug. 15 will result in refund of the booth balance, less the non-refundable deposit per cancelled booth or meeting room. Cancellations occurring after that date result in 100% of the booth fee being forfeited. For cancellations occurring by exhibitors, after this date, the booth balance, less the non-refundable deposit, will be refunded if cancelled within 14 days of being assigned booth space. Cancellations made after that time frame will result in 100% of the booth fee being forfeited.

• Back wall pipe/drape (black/white)
• Side rail pipe/drape (black)
• Uniform sign indicating the company name, city/state/country, booth number
• Digital booth in the online floor plan and mobile app
• Six complimentary badges per 10' x 10' space rented

The booth space is sold in a raw state. (No furnishings or utilities included.) Each exhibit may rent furniture through the general contractor or bring their own. All booths must have a floor covering. Floor coverings must be installed by 7 p.m. (CST) on Wednesday, Feb. 21. A non-refundable charge for carpeting will be forced on all exhibit booths, unless notified prior to Feb. 21, 2024, by the exhibitor that they are late or bringing their own floor covering. Carpeting may be rented through the general contractor. Complimentary WiFi will be provided in the hall. For dedicated WiFi or hardwired internet, contact McCormick Place through the online service kit to order those services. 

Exhibitors will receive six complimentary badges per 10’ x 10’ booth purchased. Online registration begins Nov. 1. A unique email address for each person registered is required at the time of registration. All badges, unless otherwise noted, will be mailed to all exhibitors who pre-register their staff on or before Jan. 17. Any badge registered after that date can only be picked up onsite. 

Exhibitors may change their badge staff up through Jan. 17. After that date, if badges were mailed, the physical badge must be returned to CDS or a charge will be assessed.

The Official hotels will be available to exhibitors in October.

CDS does not use a housing bureau. You can contact the hotel of your choice directly to make reservations.

Find all details at www.cds.org when it becomes available Nov. 1.

CDS has not authorized any third party to act on our behalf for housing. Any agency attempting to present themselves as an official partner of CDS is doing so fraudulently.

• Linear booths: 8 feet
• Islands/peninsulas: 20 feet

Hanging signs are only available for island or peninsula booths and must not extend beyond the perimeter of the assigned booth space.

Freeman is our official general services contractor. You can find a list of all of the official contractors, including Freeman, and their contact information in the Service Contractors Directory.

Booth services such as these can be ordered through Freeman, our general services contractor, from the Exhibitor Services Manual (Available October 2023)

These items can be ordered through our other official vendors. Information and ordering forms are included in the Exhibitor Services Manual.

You may choose the freight forwarder of your choice. If shipping advanced freight, please label your materials as follows: 

Chicago Dental Society Midwinter Meeting 2024 
Exhibiting Company Name/Booth Number 
c/o Freeman 
2500 W. 35th St., Chicago, IL 60632 

If shipping direct-to-show site, shipments are targeted. Refer to the targeted floor plan when available at www.cds.org: 

RUSH DO NOT DELAY – CANNOT DELIVER BEFORE FEB. 19, 2024 

Chicago Dental Society Midwinter Meeting 
EXHIBITOR NAME: 
c/o Freeman 
McCormick Place West Building 
2301 S. Indiana Ave., Chicago, IL 60616 
Booth Number: 
Number of Pieces: 

CDS offers a wide range of promotional and advertising opportunities to suit any budget and goal. Take time to carefully review these opportunities. To maximize your company’s visibility and exhibit investment. CDS welcomes the opportunity to develop customized opportunities for you. 

CDS is fully compliant with the GDPR rules of privacy and therefore, no longer makes attendee lists available for purchase. CDS does have a variety of opportunities available to get your message out to the attendees, through e-Newsletters, digital tradeshow bag, and more. 

Find advertising opportunities here.