Exhibitor FAQs

How are booth assignments conducted, and how are exhibitors notified?

CDS assigns booth space on the basis of seniority (the number of continuous years a company has exhibited at the meeting). When CDS receives the application is also taken into account. For example, if a company with 50 years of seniority fails to apply for booth space to be included in the Round 1 space assignments, it will be assigned space – based on seniority – in the round of assignments in which its application is received. For each round of booth assignments, each exhibitor is placed in order of seniority and then notified when he/she can select a booth location. Assignments are made in real time and each company will be able to view the Exhibitor Floor Plan.

What are the booth space and meeting room prices?

All booth dimensions are 10’ x 10’.

Meeting Rooms dimensions are 10’ x 12’ and are carpeted.

  • Inline booths: $4,300
  • Corner booths: $4,800
  • Meeting rooms: $4,000

What is included in an inline/corner booth?

Booth space does not come furnished or with utilities. The Exhibit Hall is not carpeted. Exhibitors are required to carpet their own booth space.

  • Backwall drape: black/white
  • Sidewall drape: black
  • Is floor covering mandatory: yes
  • What is the aisle carpet color: tuxedo

Do you get complimentary badges with booth purchase?

Exhibiting companies are provided six complimentary badges per 10’ x 10’ booth space. All subsequent booth personnel registrations are charged at the appropriate tiered level coinciding with general registration (November $55 per additional person; December $65 per additional person; January $75 per additional person; February $95 per additional person)

What is the schedule of the Midwinter Meeting?

Exhibit Hall Schedule:

  • Thursday, Feb. 24, 9 a.m. – 5:30 p.m.
  • Friday, Feb. 25, 10 a.m. – 6:30 p.m.
  • Saturday, Feb. 26, 9 a.m. – 3 p.m.

When is Exhibit Hall Set up/Tear down?

Set-up schedule:

Monday – Wednesday, Feb. 21 – 23, 8 a.m. – 4:30 p.m.

Tear down schedule:

  • Saturday, Feb. 26, 4 – 8 p.m.
  • Sunday, Feb. 27, 8 – 4:30 p.m.
  • Monday, Feb. 28, 8 a.m. – noon

Who can exhibit at the Midwinter Meeting?

Exhibiting companies must have products and/or services directly related to the practice of dentistry and the dental industry. Any company found to be falsifying their products/services will have their booth space closed down and barred from participating in future meetings.

Is this a cash and carry show?

The Midwinter Meeting is not a cash and carry meeting. Sales are limited to the taking or acceptance of written orders.

Who is the general contractor for the Midwinter Meeting?

Freeman is the Midwinter Meeting official contractor. An exhibitor service kit that includes information to order booth furnishings and services will be available to exhibitors in October.

What was the attendance at the previous meetings?