Calendar for 2023 Exhibitors
2022
April 1
Round 1 Exhibitor Application posted online
May 31
- Application deadline for inclusion in Round 1 space assignments.
- Non-refundable deposit of $1,000 per booth due with application.
June 6
Round 1 booth assignments begin. Exhibitors will be contacted in order of seniority.
July 8
Round 1 invoices mailed.
Aug. 15
- Round 1 booth balances due.
- Final day to cancel/reduce for any refund – less the non-refundable deposit for Round 1 applicants.
Aug. 8
Round 2 applications available. Booths assigned on first-applied, first-assigned basis, full booth payment due with application.
Oct. 15
Exhibitor Services Kit available.
Nov. 1
2023
Jan. 5
- Exhibitor Certificate of Insurance due.
- Exhibitor-appointed Contractor’s Certificate of Insurance due.
- Hanging Sign/Material design form request due.
- Mandatory Approval form for height variance, in-booth demonstrations, sound projection, celebrities at the booth, contests, raffles and giveaways due.
- Exhibitor-appointed Contractor Form due.
Jan. 17
Deadline to submit changes to online booth personnel registrations, marked “to be mailed.”
Jan. 20
- Badges marked “to be mailed” will be mailed.
- Additional Badges Registered for will be held for on-site pickup.
Jan. 23
Advanced Freeman warehouse is open for shipments.
Ship to:
Chicago Dental Society Midwinter Meeting
Exhibiting Company Name/Booth Number
c/o Freeman
2500 W. 35th St., Chicago, IL 60632
Jan. 31
Deadline to submit Complimentary Lead Retrieval license.
Feb. 1
Deadline to submit Exhibitor Press Conference Request.
Feb. 13
- Last day to accept advance shipments at the Freeman warehouse.
- Deadline for receipt of all hanging signs – which must be shipped separately from booth materials – to the Freeman warehouse.
Ship to:
Chicago Dental Society Midwinter Meeting
Exhibiting Company Name/Booth Number
c/o Freeman
2500 W. 35th St., Chicago, IL 60632
Feb. 20 – 22
- Move-in begins. Direct-to-show-site shipments are targeted.
- View the targeted floor plan under the Exhibitor Services Kit
Feb. 22
On-site exhibitor registration opens, 8 a.m. – 4:30 p.m.
Feb. 23 – 25
On–site Registration Hours:
- Thursday, Feb. 23: 7:30 a.m. – 5 p.m.
- Friday, Feb. 24: 7:30 a.m. – 5 p.m.
- Saturday, Feb. 25: 7:30 a.m. – 2 p.m.
Exhibit Hall Hours:
- Thursday, Feb. 23: 9 a.m. – 5:30 p.m.
- Friday, Feb. 24: 9 a.m. – 5:30 p.m.
- Saturday, Feb. 25: 9 a.m. – 3 p.m.
(Exhibitors are permitted access to the exhibit floor two hours prior to the official start of day’s business and one hour after the conclusion of the day’s business.)
Feb. 25 – 27
Teardown begins at 3 p.m., Feb. 25, and continues through Feb. 27.