Calendar for 2023 Exhibitors

2022

April 1

Round 1 Exhibitor Application posted online

May 31

  • Application deadline for inclusion in Round 1 space assignments.
  • Non-refundable deposit of $1,000 per booth due with application.

June 6

Round 1 booth assignments begin. Exhibitors will be contacted in order of seniority.

July 8

Round 1 invoices mailed.

Aug. 15

  • Round 1 booth balances due.
  • Final day to cancel/reduce for any refund – less the non-refundable deposit for Round 1 applicants.

Sept. 1

Round 2 applications available. Booths assigned on first-applied, first-assigned basis, full booth payment due with application.

Oct. 15

Exhibitor Services Kit available.

Nov. 1

  • Exhibitor badge registration begins.
  • Products and Services listing due.
  • Digital booth updates begin.
  • Exhibitor housing opens.

    • 2023

    Jan. 5

    • Exhibitor Certificate of Insurance due.
    • Exhibitor-appointed Contractor’s Certificate of Insurance due.
    • Hanging Sign/Material design form request due.
    • Mandatory Approval form for height variance, in-booth demonstrations, sound projection, celebrities at the booth, contests, raffles and giveaways due.
    • Exhibitor-appointed Contractor Form due.

    Jan. 17

    Deadline to submit changes to online booth personnel registrations, marked “to be mailed.”

    Jan. 20

    • Badges marked “to be mailed” will be mailed.
    • Additional Badges Registered for will be held for on-site pickup.

    Jan. 23

    Advanced Freeman warehouse is open for shipments.

    Ship to:
    Chicago Dental Society Midwinter Meeting
    Exhibiting Company Name/Booth Number
    c/o Freeman
    2500 W. 35th St., Chicago, IL 60632

    Jan. 31

    Deadline to submit Complimentary Lead Retrieval license.

    Feb. 1

    Deadline to submit Exhibitor Press Conference Request.

    Feb. 13

    • Last day to accept advance shipments at the Freeman warehouse.
    • Deadline for receipt of all hanging signs – which must be shipped separately from booth materials – to the Freeman warehouse.

    Ship to:
    Chicago Dental Society Midwinter Meeting
    Exhibiting Company Name/Booth Number
    c/o Freeman
    2500 W. 35th St., Chicago, IL 60632

    Feb. 20 – 22

    • Move-in begins. Direct-to-show-site shipments are targeted.
    • View the targeted floor plan under the Exhibitor Services Kit

    Feb. 22

    On-site exhibitor registration opens, 8 a.m. – 4:30 p.m.

    Feb. 23 – 25

    On–site Registration Hours:

    • Thursday, Feb. 23: 7:30 a.m. – 5 p.m.
    • Friday, Feb. 24: 7:30 a.m. – 5 p.m.
    • Saturday, Feb. 25: 7:30 a.m. – 2 p.m.

    Exhibit Hall Hours:

    • Thursday, Feb. 23: 9 a.m. – 5:30 p.m.
    • Friday, Feb. 24: 9 a.m. – 5:30 p.m.
    • Saturday, Feb. 25: 9 a.m. – 3 p.m.

    (Exhibitors are permitted access to the exhibit floor two hours prior to the official start of day’s business and one hour after the conclusion of the day’s business.)

    Feb. 25 – 27

    Teardown begins at 3 p.m., Feb. 25, and continues through Feb. 27.