Exhibit Space Provisions

Dimensions & rates

Booth space

  • All booth spaces are 10’ x 10’
  • Inline/Standard booths: $3,700
  • Corner booths: $4,100
  • Aisle space: $3,700 (Available only to companies who purchase two islands across the aisle from each other and wish to acquire the aisle space)

Rental fee includes:

  • Piping and drapery for back wall and side rails
  • Uniform sign identifying the company name and booth number
  • Floor sticker noting the booth number
  • Digital booth in online floor plan
  • Corporate logo in mobile app (Exhibitor must supply)
  • Company listing in meeting publications: Preliminary Program issue of the CDS Review published in November (dependent on when application is submitted) and Official Program
  • Company listing in mobile app • Six (6) complimentary badges per 10’ x 10’ booth space rented (meeting room rentals do not receive complimentary badges)

Meeting rooms

  • Meeting rooms are 10’ x 12’ and are fully carpeted
  • Meeting room fee: $3,250
  • Meeting rooms are located only on the exhibit floor

All exhibitors will be provided with 10’ x 10’ booth space and a sign of uniform style identifying the exhibitor’s name and booth number.

CDS strongly recommends setting aside an area 12” wide at the back of the booth to remain unobstructed to allow electricians access to the electrical ports in the floor.

The individual booth provided by CDS will consist of 8’ tall black and white back drape and 36” tall white side rail draperies. Exhibitors ordering other colors do so at their own expense.

Aisle space

Aisle space may be rented, at the prevailing rate for an inline/standard space ($3,700), only to those companies who have purchased two islands or peninsulas which are situated across the aisle from each other. Purchased aisle space may be used for decoration (i.e. carpeting, archways) or may be used for exhibiting purposes, distribution of materials/literature, direct sales, exhibiting materials or booth furnishings, etc.

A complete rendering must be submitted to CDS for approval.

Island Booth Space Advisory

Exhibitors requesting island space MUST rent the extra space to create the island booth. For example, if the exhibitor requests a 20’ x 30’ island (six booths), a 20’ x 40’ (eight booths) will be needed to create the island. Unless otherwise instructed by the exhibitor, CDS will automatically carpet the additional two booths with the show aisle carpet, thus creating the island effect. Exhibitors requesting island or peninsula booth configurations must submit a rendering, which includes electrical and plumbing specifications.

All other aisles remain the property of CDS. Exhibitors may not encroach on these aisles for distribution of literature, mascots or any other miscellaneous activity.

Clean Floor Policy

In order to ensure the timely opening of the Exhibit Hall, CDS has instituted a Clean Floor Policy. All empty containers must be removed and all exhibit properties must be set up by 4 p.m. Feb. 20. Exceptions must be communicated to CDS in writing prior to move in.

Exhibitors are required to provide floor coverings for all booths.
Exposed parts of any display must be finished so as not to be objectionable to CDS or other exhibitors. CDS shall, at the exhibitor’s expense, order the general contractor to provide masking drapery to cover any unfinished parts of the booth, as well as carpeting, if it has not been ordered. Sheets, table cloths, skirting or any similar materials are not permitted as floor covering.

Restrictions

No signs, custom displays or equipment will be permitted to extend beyond the official booth height of 8’ unless the exhibitor occupies an island or peninsula space, in which case the ceiling height limit is 16’ in the center of the booth. In the case of an exhibitor who does not occupy an island or peninsula space, purely decorative material may extend to a maximum ceiling height of 12’ provided that it is – as determined by CDS – in good taste, in keeping with the general tone of the meeting, and does not interfere with or detract from adjoining exhibits.

Height variances

Exhibitors who request a booth height variance must submit a completed Mandatory Approval Form.

The deadline for the Mandatory Approval Form is Jan. 7. The form must include a written explanation of design and variance being requested and a scaled floor plan to include dimensions, clearly identifying the area in which the variance is being requested.

No variance will be granted on site.

Double-sided signs are only allowed to those exhibitors who have an island or peninsula booth configuration.

Relocation of booth space

The relocation of booth space will only occur during the week prior to the first day of booth setup.

Once the meeting opens, no booths will be relocated for any reason, unless it is deemed by CDS that the current space is impractical or impossible for the exhibitor to remain.

Booth assignments for unsold or vacated space will not be made on site.