Application & Payment Policy

Do not mail any applications or deposit checks to the CDS headquarters office. This will delay your application process.

Applications: Round 1

Applications for Round 1 space assignments must be filed on the official applications (either interactive or PDF version). These applications are available online. Applications received in any other form will not be processed. All applications must be accompanied with a non-refundable deposit of $1,000 per 10’ x 10’ booth space requested. No application will be processed without the required deposit, nor will booth space be assigned without submitting the completed official application and deposit. If requesting a meeting room, a non-refundable $1,000 deposit per 10’ x 12’ meeting room must also accompany the application and booth deposit.

Booth space may not be reserved by phone, fax or email. All international exhibitors must submit the total booth rental fee with their applications, payable in U.S. funds and drawn on a U.S. bank. If sending the booth fee by wire transfer, a $50 bank fee must be included with the booth payment. Contact CDS directly for wire transfer banking details.

CDS may, at its discretion, accept or reject any application.

Applications: Rounds 2 & 3

Applications for Rounds 2 – 3 space assignments must be filed on the official application available online. Applications received in any other form will not be processed.

Round 3 exhibitors must submit the total booth rental fee with application. If exhibit space is sold out and the exhibitor is placed on a waiting list, its payment will be cashed. However, this is not confirmation by CDS of acceptance to exhibit.

All exhibiting companies on the waiting list will be asked if they wish to be maintained on the waiting list for a possible cancellation by a previously assigned exhibitor. If space does not become available, the full amount paid will be refunded.

Payment for space rental is due in full. Failure to make such payment may result in the cancellation of booth space by CDS without refund of any deposit amount, unless prior payment arrangements are made, in writing, with CDS.

Payment

Acceptable forms of payment for booth are check, money order, wire transfer and Visa and Mastercard credit cards. CDS does not accept any other major credit card. Exhibitors who choose to use a Visa or Mastercard must complete the Interactive version of the application only.

All checks submitted with an application must be from the exhibiting company. Third Party checks will not be accepted. Applications accompanied by a check issued from a third party (exhibitor-appointed contractor or other agency) will be returned/refunded and the application will be considered invalid. The application will not be processed until valid payment is made.

If the application is made by credit card, the cardholder must be an employee of the exhibiting company. (Third party credit cards will not be accepted.)

To ensure proper credit to your exhibit account, all checks for payment should be made in U.S. funds and drawn on a U.S. bank.

Make checks payable to the Chicago Dental Society. Checks should be mailed with a completed application to: 

Chicago Dental Society
Midwinter Meeting Exhibits
PO Box 6500
Chicago, IL 60680-6500

If you use FedEx, UPS or any other express delivery service, please send application and payments to:

Chicago Dental Society
c/o MB Financial Bank
Attn: Lockbox 6500
1400 Sixteenth St.
Oak Brook, IL 60523

Wire transfer information

International exhibitors must submit payment via wire transfer.

An additional banking fee of $50 must be included with the amount submitted via wire transfer. Please email Lisa Girardi, or Nathan Pease, for wire transfer banking details.