Important Reminders

Course Handouts

In our continued effort to minimize paper waste and for your convenience, course handouts will be available online beginning Nov. 1, or on the Midwinter Meeting mobile app. Paper copies will not be available onsite. Please visit our website or mobile app to download these materials.

Recorded Programs

Select programs will be audio-recorded and available for purchase through Digital Conference Providers. Full meeting audio-recordings can be purchased in advance while registering online for $199 (show special). Individual programs can be purchased by visiting Digital Conference Providers kiosk on Level 3, near General Registration.

Current and past meeting audio-recording can be purchased through Digital Conference Providers.

It’s in the Mail

All badges/tickets and/or refund checks will be mailed to the individual whose name appears as the primary registrant/payor. Please open your registration materials upon receipt and review the contents.

Contact our registration vendor immediately if you have a question about the materials received. If you have not received your registration materials by mail within 30 days of registering, please call 630.241.1345 or 888.696.2446 or email cdscustomerservice@attregistration.com.

If you arrive at the Midwinter Meeting without your badge, you can obtain a replacement badge at the Reprints booth for a $10 fee in the General Registration area, Level 3, Concourse. Please allow time to wait in line before your course begins.

Accessing the Exhibit Hall (Level 3, Hall F)

Your badge is your ticket to the Exhibit Hall. If you do not register for the meeting or do not display your badge, you will not be admitted into the Exhibit Hall. Early access onto the exhibit floor is prohibited to all but exhibitors. The Exhibit Hall is open 9 a.m. each day of the meeting.

Your badge is to be worn at all times during the meeting and while on the exhibit floor. Minors who are not accompanied by a parent or guardian are not allowed into the Exhibit Hall. The Chicago Dental Society reserves the right to deny a child admission to, and to remove a child and their accompanying parent or guardian from the exhibit floor when the child conducts himself or herself in a manner that disrupts other attendees. Baby strollers are not allowed access on the exhibit floor. Check strollers at any coat check located within the west building. If bringing an infant to the meeting, be sure to bring a baby backpack, carrier or harness. Also, children are not allowed in classes under any circumstances.

Exhibits Only Pass

An Exhibits Only Pass is available for both dentists (category EFD) and non-dentists (category EFN) attending the commercial exhibition only.

All other dentist category badges allow access to both scientific sessions as well as the exhibit floor.

Reminder

Free admittance to the Midwinter Meeting is a benefit available to those CDS member dentists who have paid their dues in full or signed up for the auto-dues payment plan on or before Jan. 1 for the year of this Midwinter Meeting. Those who have not paid their dues in full may be required to pay the appropriate registration fee.

The registration company receives lists of current members from CDS frequently throughout the registration season to be sure all current CDS members can take advantage of this benefit. Do not include your CDS dues payment with your registration. An outside contractor handles registration.

Enclosing your dues payment with your registration materials will delay the processing of both your dues and your registration. Please note that it will take up to one week to process your membership before you can preregister as Category A (CDS Dentist).

You cannot join the ADA through CDS while preregistering. Register as a non-ADA member and contact your state dental society to join the ADA. If you do join the ADA for 2018 prior to April 1, CDS will refund the difference of the non-ADA registration fee.

Special Events

Tickets are required for all special events. Be sure to order your special event tickets at the same time you order your scientific program tickets. Only registered attendees can purchase special events tickets. Category SE (Special Events) is available for those attendee guests who are attending only the President’s Dinner Dance. The attendee must register their guest as category SE with their office registration materials or on site. Special event tickets purchased in February will incur an onsite differential in the fee.

All special event tickets you order will be included with your registration materials.

Special events disclaimer

In purchasing tickets, individual(s) release the Chicago Dental Society as well as any of their employees from and against all claims, demands, suits, actions, losses (to persons or property), damages, injuries (including personal or bodily injury or death), expenses (including attorney fees), or other liabilities of any kind, by or in favor of any person, directly or indirectly arising out of or in connection with the event, regardless of cause or fault.

Stroller Policy

Baby strollers and wheeled luggage are not allowed in course rooms or in the exhibit hall. Minors who are not accompanied by a parent or guardian are not allowed into the exhibit hall. The Chicago Dental Society reserves the right to deny a child admission to, and to remove a child and their accompanying parent or guardian from the exhibit floor when the child conducts himself or herself in a manner that disrupts other attendees. Also, children are not allowed in classes under any circumstances.