Code of Conduct

The Chicago Dental Society 2021 Midwinter Meeting, Heart of Dentistry, is committed to providing a professional environment, welcoming people from as many diverse backgrounds as possible in an inclusive space for sharing ideas and knowledge. To this end, CDS will provide a safe and productive online environment that promotes collegiality, respect, and equal opportunity for all. We expect our groups to be respectful, harassment-free environments for all people regardless of race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, physical appearance, and belief. CDS values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among all participants.

CDS 2021 MWM participants agree to refrain from all forms of discrimination, harassment, and bullying (as defined below) in their interactions during the conference. This code of conduct applies to all participants of the virtual conference, including but not limited to attendees, speakers, sponsors, exhibitors, staff, contractors, volunteers, and any other viewers. In addition, participants should follow the guidelines of the CDS online communities’ Code of Conduct.

Proper Online Etiquette

  • Treat everyone with respect and consideration.
  • Communicate openly and thoughtfully with others and be considerate of the multitude of views and opinions that are different from your own.
  • Be respectful in discussing and debating ideas.
  • Follow the rules and policies of the venue.
  • Be mindful of your surroundings and of your fellow participants.
  • Do not challenge or attack others. The discussions and comments are meant to stimulate conversation, not to create contention. Let others have their say.
  • Use the message feature to set up private meetings with exhibitors.
  • Do not share your private information (email, phone number, etc.) in an open chat. Others will have access to this information.
  • All defamatory, abusive, profane, threatening, offensive, or illegal comments are strictly prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you.

Unacceptable Online Behavior

  • Harassment and intimidation, including any verbal, written (including via texts or on social media) designed to threaten, intimidate, humiliate, or coerce another participant.
  • Discrimination is the prejudicial treatment of individuals or groups of people based on their race, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, veteran status, or any other characteristic protected by applicable laws.
  • Sexual harassment entails unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature that creates an intimidating, hostile, or offensive environment.
  • Bullying is unwelcome, aggressive behavior involving the use of influence, threat, intimidation, or coercion to dominate others in the professional environment.
  • Speech that is not welcome or that is personally offensive, whether it is based on ethnicity, race, gender, age, body size, disability, veteran status, marital status, sexual orientation, gender identity, or any other reason unrelated to scientific merit.
  • Deliberate intimidation, stalking or unwelcome or surreptitious photography or recording, following, sustained disruption of talks or other events, inappropriate contact, and unwelcome attention through any medium.
  • Other types of harassment include any written, verbal, or other conduct in any medium directed at individuals or groups of people because of their race, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, veteran status, political affiliation or any other characteristic protected by applicable laws, that creates an intimidating, hostile, or offensive environment.
  • Behavior that is acceptable to one person may not be acceptable to another, so we ask that you use discretion to be sure that respect is communicated. Harassment intended in a joking manner nevertheless constitutes unacceptable behavior. Retaliation for reporting harassment is also a violation of this policy, as is reporting an incident in bad faith. It is essential to remember that it is the perception by the observer and/or receiver of any of the above, not the intent by the perpetrator, that constitutes a violation of the code of conduct.

Reporting Harassment

Any harassment, whether experienced directly or witnessed, should be reported promptly to CDS. All complaints will be taken seriously and responded to promptly. Confidentiality will be maintained to the extent that it does not compromise the rights of others.

What We Will Do

Once we have received a harassment complaint, CDS will promptly:

  • Privately get in contact with the complainant to discuss the details of the situation they encountered.
  • Contact the alleged offender to discuss the complaint.
  • Anyone requested to stop unacceptable behavior is expected to comply immediately.
  • Officials may take any action deemed necessary and appropriate including immediate removal from the conference without warning or refund and/or prohibit attendance at future conferences.

For any questions about the policy, please email Chicago Dental Society.