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Join us February 25 - 27, 2016, for three days of the best in lectures, hand-on learning and exhibits all conveniently located within Chicago's McCormick Place West!
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Please join us again February 25-27, 2016, in Chicago's McCormick Place West for three days of the best in lectures, hands-on learning and commercial exhibits
2301 South Dr. Martin Luther King Junior Dr., McCormick Place West Building, Chicago
CDS Meetings & Events
Meridian, 1701 Algonquin Rd., Rolling Meadows
Exhibitor Personnel Registration | Booth Personnel Registration Fees On-site Payment | Registering as an Exhibitor On Site | Claiming Badges On Site Personnel Changes for Registered Badges | Disclaimer
Each person attending the commercial exhibits will be required to register and wear an appropriate badge. Companies may not deface the official badge or place a business card in front of the badge. By pre-registering your personnel online, you can avoid waiting in line to pick up badges on site.
Exhibitor registration begins November 1. Registration is only available online. Prior to beginning your registration, make sure that you have your Chicago Dental Society five-digit password (which doubles as your CDS account number). This number appears on all invoices and mailing labels.
Each exhibiting company is allowed up to eight complimentary (free) badges per 10’ x 10’ exhibit space. This does not include any rented meeting/conference rooms. Exhibitors have the option of having the badges held for on-site pick-up or having them mailed. You will be required to enter a shipping address even if you elect to have your company’s badges held for pick-up on site. Badges will not be mailed until after February 1.
Exhibitors are allowed to change their mailing address from the default address listed on the exhibitor application one time only. Please be aware that if you choose to have the badges mailed to you, you are responsible for distributing the badges to your personnel and bringing the badges to the Midwinter Meeting.
Exhibitors who have had their badges mailed to them but have not brought them to McCormick Place will incur a $10 reprint fee. These fees are non-refundable. If badges are held for pick-up on site, each person must individually retrieve his/her own badge and provide a valid photo ID.
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If you are registering more than the complimentary number of badges your company has been allotted, the per person registration fees are:
Cash, check, Visa, Mastercard or American Express. No exceptions. Make checks payable to the Chicago Dental Society.
Each individual will need proper company credentials (i.e. a business card or a written statement from the exhibiting company) in order to receive an exhibitor badge. Personnel who do not have the proper credentials will not be allowed to register as an exhibitor. Exhibitors will not be charged any registration fees unless they exceed their complimentary number. No refunds will be given during or after the meeting.
All members of an exhibit staff must be full-time employees of the exhibiting company or must be employed for the duration of the exhibit. A dentist who is a guest speaker, consultant, etc. may not register as an exhibitor unless he or she is an officer of the company or a full-time employee, not a practicing dentist. Consultants are not considered employees of the company.
Exhibitor Badges are not transferrable and must be worn by the person whose name is on the badge. Fake name badges are prohibited; any exhibitor badge perceived to have a fake name will not be printed or mailed. In order to claim the suspicious badge, the specific individual will need to prove his/her actual name by presenting a business card from their exhibiting company as well as a photo ID to Exhibitor Registration.
Exhibitors may change the names on the badges at any point before February 1 without incurring any penalty; the badges may be mailed or picked up on site.
If a name needs to be changed after February 1 and the exhibiting company has elected to have the original badges mailed, then the person attending the show must bring the badge of the person they are replacing to Exhibitor Registration. Failure to do so may result in having to pay the exhibitor on-site registration fee if your company has exceeded its allotted number of complimentary badges.
False certification of individuals as exhibitor representatives, misuse of exhibitor badges, or any other method or device used to assist unauthorized persons to gain admission to the exhibit floor may be subject to a fine of the applicable registration fee and/or expulsion of the exhibitor from the exhibition and barring him/her from further entrance to the floor without obligation on the part of CDS for refund of any fees. Upon the exercise of this authority by CDS, the exhibitor, his employees, and/or agents, waive any rights or claims for damages against the Chicago Dental Society arising out of the enforcement of the rules.
Firms and representatives of firms not assigned exhibit space are prohibited from soliciting business of any form in the exhibition halls. Violators will be promptly ejected from the hall.
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A tradition of working for the dental profession. The Chicago Dental Society was organized in 1864 and incorporated in 1878. The objective of the Chicago Dental Society is to encourage the improvement of the health of the public, to promote the art and science of dentistry and to represent the intrest of the members of the profession and the public that it serves.
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