Midwinter Meeting


ADA - CERP

Exhibitor Information

 

2011 MWM application information

The 146th Midwinter Meeting is scheduled for Thursday-Saturday, Feb. 24-26, 2011, in the West Building of McCormick Place, 2301 S. Indiana Ave., Chicago, IL 60616.

Round 1 Space Selection Process

  • Round 1 application process is now closed.
  • Round 1 space assignments will take place Dec. 7-20, 2009.
  • Those companies who applied for Round 1 assignments will received notification of their assignment date and time.
  • Round 2 applications will be posted April 2010.

Here’s how Round 1 Space Selection works for the 2011 Midwinter Meeting

  • All 2010 Midwinter Meeting exhibitors will be offered an opportunity to exhibit at the 2011 Midwinter Meeting.
  • Your 2010 booth balance must be paid in full to be eligible for inclusion in Round 1 of 2011 Midwinter Meeting space assignments.
  • Application fee of $500 required: Each participating exhibitor must complete an application to exhibit and provide a non-refundable application fee of $500 (which will be applied to your booth balance – this application fee will be forfeited if the company cancels its participation in the meeting).
  • Booth assignments will be conducted on the basis of seniority (the number of continuous years a company exhibits at the Midwinter Meeting).
  • It is the responsibility of the exhibiting company to inform CDS of any company mergers or acquisitions that would change the company’s seniority at the time of the application process by providing a press release or another formal announcement of the transaction.
  • CDS will contact each company via e-mail to provide an assigned date and time for the assignment of booth space. Click here to view the 2011 floor plan.
  • Be sure to have several booth selections in mind, as your first choice may be taken. The assignment process will take approximately 15 minutes. As each company selects a booth location, the assignment will be posted on the online floor plan.
  • CDS will e-mail the exhibitor a booth confirmation for its signature and return after booth space is selected.
  • Booth deposit required to participate in Round 1: Companies that participate in the Round 1 booth assignments will be invoiced March 5 for the required deposit of $1,000 per 10' x 10' booth space reserved.

Deadlines

  • Round 1 application deadline: 5 pm. (CST) Tuesday, Nov. 24
  • Round 1 booth assignments begin: Dec. 7-20, 2009
  • Round 1 booth deposits invoiced: March 4
  • Round 1 booth deposits due: April 15
  • Round 2 applications available: April 2010
  • Round 1 cancellations: May 1 (Cancellations made on or after May 1 result in the forfeiture of the booth/meeting room deposit)
  • Round 1 booth balance due; Round 2 booth assignments begin: July 1
  • Round 3 applications available: Aug. 1
  • Round 2 cancellations: Aug. 1 (Round 2 cancellations made on or after Aug. 1 result in the forfeiture of the booth/meeting room deposit.)
  • Round 1 cancellations:  Aug. 1 (Round 1 cancellations made after Aug. 1 result in the forfeiture of the total booth fee.)
  • Round 2 booth balances due; Round 3 booth assignments begin: Sept. 1 (if space available)
  • Round 4 applications available: Sept. 15
  • Round 2 cancellations: Sept. 15 (Round 2 made on or after Sept. 15 result in the forfeiture of the total booth fee.)  
  • Round 3 cancellations: Oct. 1 (Round 3 cancellations made on or after Oct. 1 result in the forfeiture of the total booth fee.) 
  • Round 4 booth assignments begin: Oct. 15 (if space available)

Policies

  • Each company must complete a 2011 Exhibit Application and submit the $500 non-refundable application fee on or before Tuesday, Nov. 24 at 5 p.m. (CST), to be included in Round 1 space selections.
  • Any request to change booth space already assigned can be made within 72 hours (3 days business days) of the original assignment. The requested change in assignment must be e-mailed to CDS.
  • If your company is unable to or chooses not to participate in Round 1 of space selection, Round 2 space applications will be available online in May 2010, with selections beginning July 1.

2011 exhibit booth prices:

  • Standard: $3,250
  • Corner: $3,750
  • Aisle Space: $3,250
  • Meeting Room: $3,000

Whereas CDS anticipates a very successful 2011 Midwinter Meeting, we cannot guarantee that all exhibitors who apply for the 2011 Midwinter Meeting will be assigned a booth space. However, any company that applies and is not assigned a booth will be included on a wait list and will be contacted as booth space becomes available.

If you have any questions, please contact Lisa Girardi at 312.836.7327 or click to e-mail.