Midwinter Meeting

Exhibitor Services Information

Thank you for your continued support of the Midwinter Meeting. We express our appreciation for your commitment as a valued exhibitor and invite you to return for the 144th Midwinter Meeting, February 26-March 1, 2009.

2008 MWM sets attendance record

Dentists  7,515
Graduate Students/Residents
257
Dental Students
820
Hygienists
4,216
Dental Assistants
3,699
Office Personnel
2,642
Laboratory Technicians
464
Hygienist/Assistant Students
1,398
Guests
2,145
Press
126
Trade
1,262
Exhibitors
9,991
TOTAL
34,535

 

2009 Midwinter Meeting Prospectus 

The 2009 Midwinter Meeting Prospectus will be available for you to download beginning June 1. Please be sure to read it carefully for any changes to CDS's exhibiting policies. 

Commercial mailing lists

For a fee, the Chicago Dental Society will rent  its commercial mailing lists. To do so, download and complete the Commercial Label Request Form. Adobe PDF

2009 Midwinter Meeting calendar

2008

Aug. 1: Applications and deposits for exhibit space are due for the first round of space assignments.

Aug. 4: First round of booth assignments begins.

Sept. 15: Booth invoices ae mailed. Second round of booth assignments begins.

Oct. 1: Deadline to cancel booth space/meeting rooms without penalty.

Oct. 15: Balance due in full for all booth spaces

Nov. 1: Exhibitor Service Forms are available online.

Nov. 1: Exhibitor pre-registration begins.

Dec. 1: Deadline to submit Exhibitor-appointed Contractor Forms.

2009

Jan. 2: Deadline to submit Certificate of Insurance (for both exhibitors and exhibitor-appointed contractors).

Jan. 2: Deadline to submit Mandatory Approval Forms for:

  • Hanging signs
  • Height variances
  • Demonstrations in booths
  • Sound projections in booths
  • Celebrities and/or promotional activities
  • Give-aways, prizes and raffles at booths

Jan. 15: Freeman warehouse begins accepting Advance Shipments.

Jan. 31: Exhibitor pre-registration ends.

Feb. 1: Exhibitor badges are mailed.

Feb. 18: Deadline to send Advance Shipments to Freeman warehouse.

Feb. 23-26: Set-up and Targeted Move-in (shipments direct to McCormick Place) begins. 

Exhibitor registration hours

  • Wednesday, Feb. 25, 8 a.m.-4:30 p.m.
  • Thursday, Feb. 26, 7:30 a.m.-5 p.m.
  • Friday, Feb. 27,  7:30 a.m.-5 p.m.
  • Saturday, Feb. 28, 8 a.m.-5 p.m. 
  • Sunday, March 1, 8 a.m.-2 p.m. 

Exhibit dates and times

  • Friday, Feb. 27,  9 a.m.-5:30 p.m.
  • Saturday, Feb. 28, 9 a.m.-5:30 p.m.
  • Sunday, March 1, 9 a.m.-3 p.m. 

Removal of exhibits

  • Teardown begins at 3 p.m., Sunday, March 1.
  • Exhibits must be removed by 11:50 p.m., Monday, March 2.