Exhibitor Services Information
Exhibitor Services Manual
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2010 Midwinter Meeting
The Midwinter Meeting will be relocating to the new West Building of
McCormick Place in 2010. In addition to moving to a new location, the commercial exhibition will run concurrently with the scientific program, Thursday-Saturday, Feb. 25-27, 2010. Download the 2010 MWM Prospectus. 
View the 2010 Exhibit Hall Floor Plan
Click here to view the interactive map of the 2010 Midwinter Meeting
Exhibit Hall. Once booth assignments begin, they will be posted in real time.
Intent to Exhibit Application
The deadline to be included in Round 2 of the 2010 space selections is July 1.
Here’s how Round One of the 2010 space selection works:
- Round One of the 2010 space selections began Dec. 1, 2008, and ended Jan. 7.
- All 2009 Midwinter Meeting Exhibitors will be offered an opportunity to exhibit at the 2010 Midwinter Meeting.
- To be eligible for inclusion in Round One of 2010 space assignments, your 2009 balance on booth space being rented must be paid in full.
- Booth
assignments will be based according to the exhibiting company’s
seniority (the number of continuous years a company has exhibited at
the Midwinter Meeting).
- It is the responsibility of the
exhibiting company to inform CDS of any company mergers or acquisitions
that would change the company's seniority at the time of the
application process by providing a press release or other formal
announcement.
- CDS will contact each company to discuss booth assignments. You may wish to review the PDF version of the Exhibit Hall Floor Plan () prior to Dec. 5.
- Keep several choices in mind as your first selection may be taken. The assignment process will take about five minutes.
- As each company selects a booth location, the assignment will be posted to the online application.
- After space is selected, CDS will mail exhibitors a copy of their
contract and booth number. No money will be collected during Round One
of the booth assignment process (Dec. 1-Jan. 7)
- Companies who participated in the Round One booth assignments were
invoiced March 5 for the required deposit of $1,000 per 10' x
10' booth space they reserve. The balance is due May 1.
Policies:
- Each company must have completed the Intent to Exhibit Application prior to Dec. 1, 2008, to participate in Round One of booth assignments.
- Any
request to change booth space already assigned can only be done within
72 hours (3 business days) of the original assignment.
- If
your company is unable or chooses not to participate in the Round One
of booth assignments, your company will be assigned a booth in the
general assignment process which will begin in July, if space is
still available.
The 2010 exhibit booth prices are:
- Standard: $3,250
- Corner: $3,750
- Aisle Space: $3,250
- Meeting Room: $3,000
CDS anticipates a very successful 2010 Midwinter Meeting, as we move
into the new West Building of McCormick Place. Therefore, CDS cannot guarantee that all exhibitors who apply for the 2010
Midwinter Meeting will be assigned a space. However, any company who
applies and is not assigned a booth will be placed on a waiting list.
If you have any questions, please contact Lisa Girardi at 312.836.7327 or lgirardi@cds.org.
Commercial mailing lists
For a fee, the Chicago Dental Society will rent its commercial mailing lists. To do so, download and complete the Commercial Label Request Form.
Sponsorship opportunities
Help your company gain a competitive advantage and stand out from the landscape. Meet
your marketing goals and maximize your company’s visibility by becoming
a Midwinter Meeting sponsor. CDS offers a variety of sponsorship
opportunities to fit your budget and deliver your message with a
distinct style that gets you noticed.
We will post sponsorship information for the 2010 Midwinter Meeting in the coming weeks. To get an idea of some of the options that may be available for the 2010 Midwinter Meeting, feel free to download our 2009 Sponsorship Brochure below. Prices may change when the 2010 Sponsorship Opportunities are officially announced.
For more information regarding sponsorship opportunities, please contact Lisa Girardi, CDS Director of Exhibit Services, at 312.836.7327 or click to email.
