Cancellation Policy

All cancelations of or changes to booth or meeting room space must be made in writing. Cancelations not submitted in writing will not be honored. The following rules apply: 

Cancellation of Round 1 space assignments 

  • For cancelations made on or before Sept. 15, CDS will issue a refund for the booth/meeting room fees less the non-refundable deposit. 
  • No refunds will be issued for booth/meeting room cancelations made after Sept. 15. 

Cancellation of Round 2 space assignments 

  • For cancelations made on or before Oct. 15, CDS will issue a refund for the booth/meeting room fees less the non-refundable deposit. 
  • No refunds will be issued for booth/meeting room cancelations made after Oct. 15. 

Cancelation of Round 3 space assignments

  • For cancelations made within two weeks of assignment, CDS will issue a refund for the booth/meeting room fees less the non-refundable deposit. 
  • No refunds will be issued for booth/meeting room cancelations made after two weeks from the date booth space is assigned. 

All assigned booth space not completely set up and occupied by 8 a.m. Thursday, Feb. 22 (the first day of the meeting), automatically reverts back to the Chicago Dental Society without obligation on the part of CDS to refund whatsoever to the exhibitor.

Exhibitors will not be relocated to any vacated booth space once setup begins at McCormick Place. CDS is unable to make any exceptions.