Application & Payment Policy

Do not mail any applications or deposit checks to the CDS headquarters office. This will delay your application process.

Applications: Round 1

Applications for Round 1 space assignments must be filed on the official applications (either interactive or PDF version). These applications are available online. Applications received in any other form will not be processed. All applications must be accompanied with a deposit of $1,000 per 10’ x 10’ booth space requested. No application will be processed without the required deposit, nor will booth space be assigned without submitting the completed official application and deposit. If requesting a meeting room, a $1,000 deposit per 10’ x 12’ meeting room must also accompany the application and booth deposit. 

Booth space may not be reserved by phone, fax or email. All international exhibitors must submit the total booth rental fee with their applications, payable in U.S. funds and drawn on a U.S. bank. If sending the booth fee by wire transfer, a $50 bank fee must be included with the booth payment. Contact CDS directly for wire transfer banking details.

CDS may, at its discretion, accept or reject any application. 

Applications: Rounds 2 & 3

Applications for Rounds 2 – 3 space assignments must be filed on the official application available online. Applications received in any other form will not be processed. 

All exhibitors must submit the total booth rental fee with application. If exhibit space is sold out and the exhibitor is placed on a waiting list, its payment will be cashed. However, this is not confirmation by CDS of acceptance to exhibit. All exhibiting companies on the waiting list will be asked if they wish to be maintained on the waiting list for a possible cancellation by a previously assigned exhibitor. If space does not become available, the full amount paid will be refunded. 

Payment for space rental is due in full. Failure to make such payment may result in the cancellation of booth space by CDS without refund of any deposit amount, unless prior payment arrangements are made, in writing, with CDS. 
payment  

Acceptable forms of payment for booth are check, money order, wire transfer and Visa and Mastercard credit cards. CDS does not accept any other major credit card. Exhibitors who choose to use a Visa or Mastercard must complete the Interactive version of the application only. 

All checks submitted with an application must be from the exhibiting company. Third Party checks will not be accepted. Applications accompanied by a check issued from a third party (exhibitor-appointed contractor or other agency) will be returned/refunded and the application will be considered invalid. The application will not be processed until valid payment is made. 

If the application is made by credit card, the cardholder must be an employee of the exhibiting company. (Third party credit cards will not be accepted.) 

To ensure proper credit to your exhibit account, all checks for payment should be made in U.S. funds and drawn on a U.S. bank.  

Make checks payable to the Chicago Dental Society

Checks should be mailed with a completed application to: 

Chicago Dental Society 
Midwinter Meeting Exhibits 
P.O. Box 6500 
Chicago, IL 60680-6500 

If you use FedEx, UPS or any other express delivery service, please send application and payments to: 

Chicago Dental Society 
c/o MB Financial Bank 
Attn: Lockbox 6500 
1400 Sixteenth St. 
Oak Brook, IL 60523 

Wire transfer information 

International exhibitors must submit payment via wire transfer. 

An additional banking fee of $50 must be included with the amount submitted via wire transfer. Please email Lisa Girardi or Nathan Pease for wire transfer banking details. 

Dimensions and rates

Booth space: All booth spaces are 10’ x 10’. 

  • Inline/Standard booths: $3,700 
  • Corner booths: $4,100 
  • Aisle space: $3,700 (Available only to companies who purchase two islands across the aisle from each other and wish to acquire the aisle space) 

Rental fee includes: 

  • Piping and drapery for back wall and side rails
  • Uniform sign identifying the company name and booth number
  • Floor sticker noting the booth number
    Digital booth in online floor plan
  • Corporate logo in mobile app
  • Company listing in meeting publications: Preliminary Program issue of the CDS Review published in November (dependent on when application is submitted) and Official Program
  • Company listing in mobile app
  • Six (6) complimentary badges per 10’ x 10’ booth space rented (meeting room rentals do not receive complimentary badges) 

Meeting rooms: Meeting rooms are 10’ x 12’ and are fully carpeted

  • Meeting room fee: $3,250
  • Meeting rooms are located only on the exhibit floor

Aisle space

Aisle space may be rented, at the prevailing rate for an inline/standard space ($3,700), only to those companies who have purchased two islands or peninsulas which are situated across the aisle from each other. Purchased aisle space may be used for decoration (i.e. carpeting, archways) or may be used for exhibiting purposes, distribution of materials/literature, direct sales, exhibiting materials or booth furnishings, etc. 

A complete rendering must be submitted to CDS for approval.

Island Booth Space Advisory

Exhibitors requesting island space MUST rent the extra space to create the island booth. For example, if the exhibitor requests a 20’ x 30’ island (six booths), a 20’ x 40’ (eight booths) will be needed to create the island. Unless otherwise instructed by the exhibitor, CDS will automatically carpet the additional two booths with the show aisle carpet, thus creating the island effect. Exhibitors requesting island or peninsula booth configurations must submit a rendering, which includes electrical and plumbing specifications.

All other aisles remain the property of CDS. Exhibitors may not encroach on these aisles for distribution of literature, mascots or any other miscellaneous activity.