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One-hundred and fifty years and we're just getting started! Join us February 26 - 28, 2015, for three days of the best in lectures, hand-on learning and exhibits all conveniently located within Chicago's McCormick Place West!
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Please join us in Chicago's McCormick Place West Building for three days of the very best in lectures, hands-on learning and commercial exhibits February 26-28, 2015. Registration begins Monday, November 3.
Westin Hotel, 909 N. Michigan Ave., Chicago
Application and Payment Policy | Booth Assignment Policy Cancellation Policy | Exhibitor Services Kit | Exhibit Personnel Badge Registration
Do not mail any applications or deposit checks to the CDS headquarters office. This will delay your application process.
Applications for Round 1 space assignments must be filed on the official applications (either interactive or PDF version). These applications are available online at CDS.org. Applications received in any other form will not be processed. All applications must be accompanied by a deposit of $1,000 per 10’ x 10’ booth space requested. No application will be processed without the required deposit, nor will booth space be assigned without submitting the completed official application and deposit. If requesting a meeting room, a $1,000 deposit per 10’ x 12’ meeting room must also accompany the application and booth deposit.
Booth space may not be reserved by phone, fax or email. All international exhibitors must submit the total booth rental fee with their applications, payable in U.S. funds and drawn on a U.S. bank. If sending the booth fee by wire transfer, a $50 bank fee must be included with the booth payment. Contact CDS directly for wire transfer banking details.
CDS may, at its discretion, accept or reject any application.
Applications for Rounds 2-4 space assignments must be filed on the official application available online at CDS.org. Applications received in any other form will not be processed.
All exhibitors must submit the total booth rental fee with their applications. If exhibit space is sold out and the exhibitor is placed on a waiting list, payment will be cashed. However, this is not confirmation by CDS of acceptance to exhibit. All exhibiting companies on the waiting list will be asked if they wish to be maintained on the waiting list for a possible cancellation by a previously assigned exhibitor. If space does not become available, the full amount paid will be refunded.
Payment for space rental is due in full. Failure to make such payment may result in the cancellation of booth space by CDS without refund of any deposit amount, unless prior payment arrangements are made in writing with CDS.
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All booth spaces are 10’ x 10’
The rental fee includes the following:
Aisle space may be rented only to those companies that have purchased two islands or peninsulas which are situated across the aisle from each other. Purchased aisle space may be used for decoration (i.e. carpeting, archways), as well as for exhibiting purposes, distribution of materials/literature, direct sales, exhibiting materials or booth furnishings, etc.
Exhibitors requesting island space MUST rent the extra space to create the island booth. For example, if the exhibitor requests a 20’ x 30’ island (six booths), a 20’ x 40’ (eight booths) will be needed to create the island. Unless otherwise instructed by the exhibitor, CDS will automatically carpet the additional two booths with the show aisle carpet, thus creating the island effect. Exhibitors requesting island or peninsula booth configurations must submit a rendering, which includes electrical and plumbing specifications.
All other aisles remain the property of CDS. Exhibitors may not encroach on these aisles for distribution of literature, mascots or any other miscellaneous activity.
Acceptable forms of payment are check, money order, wire transfer, American Express, Mastercard and Visa. CDS does not accept any other major credit card.
Exhibitors who use American Express, Mastercard or Visa must complete the Interactive version of the application only available at online.
All checks submitted with an application must be from the exhibiting company. Third party checks will not be accepted. Applications accompanied by a check issued from a third party (exhibitor-approved contractor or other agency) will be returned/refunded and the application will be considered invalid. The application will not be processed until valid payment is made.
To ensure proper credit to your exhibit account, all checks for payment should be made in U.S. funds and drawn on a U.S. bank. Make checks payable to the Chicago Dental Society.
Checks should be mailed with a completed application to:
If the application is paid for with a credit card, the cardholder must be an employee of the exhibiting company. (Third party credit cards will not be accepted.)
If you use FedEx, UPS or any other express delivery services, please send application and payments to:
International exhibitors must submit payment via wire transfer.
An additional banking fee of $50 must be included with the amount submitted via wire transfer. Please email Lisa Girardi for wire-transfer banking details.
Assignment of exhibit space shall be made solely at the discretion of the Chicago Dental Society. Assignment of exhibit space takes into account the number of continuous years of participation in the Midwinter Meeting, the type of space requirements needed by the exhibitor, and when the application to exhibit is received. All applications will be assigned in a fair and equitable manner.
The applicant’s stated preference on the application and contract for a specific booth(s) is used as information only to assist CDS in determining the general area(s) in which the exhibitor wants to be located. To aid in the realistic assignment of space, we request that applicants not concentrate all their booth selections in one area of the Exhibit Hall. CDS does not guarantee that it will be able to assign the specific space requested on the application.
Requests for previous booth locations will be considered but can not be guaranteed. In addition, CDS can not guarantee that competitors will not be placed next to or near one another. CDS reserves the right to relocate exhibitors should it become necessary for causes beyond its control or advisable in the best judgment of CDS.
Each exhibitor will be contacted to discuss booth space availability. The written confirmation will be emailed the day the verbal agreement for booth space is made. The exhibitor must sign the confirmation and fax or email it back to CDS within 24 hours. If the confirmation is not signed and returned within 24 hours, the application is considered invalid and the space may be offered to another exhibitor.
All cancellations of booth or meeting room space must be made in writing. Cancellations not submitted in writing will not be honored. CDS will not refund any payments and the exhibiting company will be considered a no-show to the meeting, with the funds forfeited.
Exhibitors will not be relocated to any vacated booth space once setup begins at McCormick Place. CDS will make no exceptions.
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The Exhibitor Services Kit will be available online at CDS.org beginning November 1. This kit includes downloadable literature and forms from our official vendors and is designed to help you plan for your participation in the Midwinter Meeting.
We encourage you to order your services through one of our official vendors and take advantage of the discounted prices they offer.
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A tradition of working for the dental profession. The Chicago Dental Society was organized in 1864 and incorporated in 1878. The objective of the Chicago Dental Society is to encourage the improvement of the health of the public, to promote the art and science of dentistry and to represent the intrest of the members of the profession and the public that it serves.
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